Planning and Preparation
Although you don’t need to worry about logistics in virtual events, you still need a minimum of four to six weeks to plan a professional virtual event. Time needs to be allowed for creating and perfecting the content and schedule of the virtual event and there should be ample time for rehearsals and testing.
Virtual Events are Flexible
With virtual events taking place online, you have a lot of flexibility in how you organize your event. You can choose to make sessions interactive or pre-recorded. A wider pool of speakers may also be available because there is no requirement to travel.
You can Scale the Event as Required
Without the need to travel, delegates can simply log in from all over the world to attend your virtual event. If you have employees or clients around the world this is a huge benefit for global corporate companies. If more attendees register than you expected it’s not a problem! You no longer have to worry about venue capacities, food, and beverage, accommodation, or transfers. You can scale your virtual event to fit every delegate who wishes to attend.
Networking is Possible… and Sometimes Better
For the majority of delegates, the opportunity to network is a high motivator for attending events. At online events, delegates can mingle at coffee and lunch breaks, in ques or during a welcome reception and while virtual events eliminate the face-to-face interactions, thoughtful planning can go a long way to ensure efficient networking at virtual events. Virtual events also make it easier to keep track of who you’ve spoken to and you can connect with them on LinkedIn more easily than you would at a live event. To network successfully virtually, you need a platform with simple-to-use networking features.
Team-Building Can Be Even More Creative
Audience engagement is the largest challenge when it comes to virtual events. The next biggest challenge is interaction. It can be difficult to plan unique virtual team building activities for seasoned conference-goers that engage and encourage interaction. With virtual events being so new, you can almost guarantee they haven’t tried all the online team-building options.
You Need Good Quality Connection and Equipment
If you want your virtual event to run seamlessly, you need to have good quality audio and visual equipment. Speakers need professional standard microphones and a strong, stable internet connection to ensure they can be seen and heard by delegates at all times.
PINGPONG MOMENTS provides solutions for virtual events and offers services for online events, virtual conferences, online fairs, and live-streaming. This allows companies to extend the reach of events, contribute to a sustainable economy, and reduce event costs dramatically. We are one of the best virtual event management companies in India, based in Gurugram location with more than 10 years of experience in the event industry.
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